Sterling Virtual Data Room—Overview and Use Cases of Sterling Dataroom

Sterling virtual data room is a product of Sterling Technology that offers a secure data management platform. It also ensures secure document sharing, convenience, and 24/7 support when handling important business transactions and processes like IPO preparation and M&As.

Sterling Technology started as a financial printing company in 1988 and has years of experience in managing confidential information. It launched its first virtual data room product to meet the growing need for secure digital document sharing.

The company is based in London and was acquired by U.S.-based TransPerfect in 2022. Today, Sterling is one of the leading VDR providers in the UK.

Sterling data room is famous for being user-friendly and fast, speeding up processes like due diligence. It allows users to view and share files directly, without needing extra software.

Advanced features such as watermarking, Microsoft Information Rights Management, and Adobe Lifecycle tools help protect all shared content.

The system also gives users full control over who can access and which files. Detailed reports make it easy to track user activity and review documents.

Businesses, dealmakers, and professionals trust Sterling for its secure and reliable approach to managing critical data during important transactions.

Sterling info overview

Sterling Virtual Data Room Use Cases and Case Studies

Sterling technology has served a large number of clients globally, including.

Nestle

Nestlé used Sterling’s virtual data room for 15 months to manage a global audit project with the four biggest accounting firms. Around 130 team members helped organize the information.

Thanks to the well-structured system, 350 auditors had only nine questions. This showed how clear and efficient the process was. It helped Nestlé stay ahead in the market, follow EU rules, and save money.

“Sterling among all of our data room providers was the standout solution, offering a competitive price, but more importantly, a solution tailored to our needs of a data room structured as we wished. I have no hesitation in recommending Sterling Technology as a provider of a strong bespoke solution in support of any company’s audit tender process.” Said Graham Hall, Assistant Vice President, Global F&C Project Manager, Nestlé

JLL

JLL CEE has worked with Sterling since 2015 to handle real estate deals in Central and Eastern Europe. They open over 30 data rooms each year, share nearly 2TB of data, and support thousands of users. So far, more than 130 successful deals have been completed, helping JLL stay strong in the regional property market.

Sterling Technology offers virtual data room solutions for the following industries and transactions:

• Investment banking
• Life sciences
• Real estate
• Pharmaceutical
• Capital Markets
• Energy and infrastructure
• Legal
• Private Equity
• Restructuring
• Bond issuing
• Board reporting
• Compliance
• Auditor review
• Fundraising
• Due diligence
• Corporate development

Key Features of Sterling VDR

Sterling dataroom helps address security concerns and streamline collaboration. Here are the key features.

1.      Secure Document Sharing and Storage

Sterling data room offers a safe environment to upload and share confidential files. It employs features like two-factor authorization and 256-bit SSL/TLS Encryption to protect confidential data. Other key document security features include:

• Secure fence view
• Digital watermarking
• Granular document permissions
• Document download/copy prevention

2.      User Permissions and Access Controls

Administrators can manage what each user is allowed to see or do, such as viewing, downloading, or editing documents. This helps keep sensitive data secure and under control.

3.      Audit Trails and Activity Monitoring

The data room keeps track of all activities of every user in the VDR. This makes it easier to ensure compliance and track user behavior.

4.      Collaboration Tools and Q&A Modules

Sterling VDR includes tools that let users or deal participants ask questions, exchange information, and communicate directly on the platform. This improves teamwork and speeds up decision-making during transactions. The VDR offers collaboration tools including:

• Basic QA module
• Secure user messaging
• Files & folders notes

Security and Compliance Measures

Sterling employs industry-grade security for optimal data protection and complies with industry standards.

User Experience and Support

Sterling virtual data room is easy to use and has a clear and simple design that helps users find what they need quickly. It works on most devices through a web browser, so there is no need to install any extra software.

Sterling offers 24/7/365 customer support via live chat, email, and phone. Their team responds quickly and is always ready to help users solve problems at any stage of their work, and offers a dedicated project manager. However, the virtual data room provider only offers documentation and live chat support for setup and training.

Sterling Data Room Pricing and Cost Considerations

Sterling VDR does not list its prices online. You will have to contact the Sterling support team to get a quote. The total price depends on how long you will use it, how much storage you need, and any special requests. If you are only using the virtual data room for storage, Sterling has a more affordable “lite” option. Unlike other virtual data room solutions, Sterling does not provide a free demo or a trial.  

Pros and Cons of Sterling Data Room

Key Takeaways

• Sterling Data Room is a secure, easy-to-use platform trusted for sensitive business processes like audits, fundraising, and IPO preparation.
  
• It offers strong security features, including 256-bit encryption, two-factor authentication, and detailed access controls.
  
• Collaboration is made easier with built-in tools like secure messaging, Q&A modules, and document annotations.
  
• Audit trails help ensure transparency and regulatory compliance. Sterling is ISO and GDPR-compliant, with data hosting in the UK and Germany.
  
• Around-the-clock customer support is available to assist users in all time zones.
  

Important considerations before choosing Sterling:

• No free trial or demo is available, making it harder for potential users to evaluate the platform beforehand.
  
• Limited accessibility – the data room is web-based only, with no mobile app support.
  

Non-transparent pricing – no published pricing plans; quotes must be requested directly, which can complicate comparisons with competitors.